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Working Across Time Zones [Infographic]
Working across time zones can be a difficult task if you don’t have the right tools. The simplest task, like scheduling a phone call, can be made much more difficult if you don’t know when the other person will be available or even what time it is where they are.
The infographic below is a handy reference for working with parties in major cities around the world. Each entry tells you the offset from UTC/GMT time for a particular city, as well as information such as the typical lunch “hour” and major holidays.
This graphic offers you everything you need to pin down workable days and times to correspond with parties in major cities around the world. Use it for everything from international sales calls to setting meetings with your firm’s office in Tokyo.
Provided by @WashULaw, an online LL.M Degree program from Washington University School of Law
For a larger version of the Working Across Time Zones graphic click on the image or the link provided.
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Working Across Time Zones provided by @WashULaw, an online LL.M Degree program from Washington University School of Law
Here are a few tips for working with professionals in other time zones:
- Stick to one reference point. When discussing a time for a conference call, use a single reference time zone – generally yours or your counterpart’s. This can cut down on the possibility for confusion quite a bit.
- Always specify a time zone. Don’t forget to mention a time zone when discussing times. It’s a good habit to be in even if you aren’t making international calls. With today’s interconnected world, you never know where a person might be located when you correspond with them for the first time.
- Use a modern calendar app. Google Calendar, for example, will allow you to create events and email invitations that automatically adjust for each invitee’s time zone. All you have to do is set a meeting time in your own time zone — no calculations are necessary.
- Check the time before making a suggestion. Again, Google is your friend. If you search for, “Time in _________” and insert the name of the city you want to know about, Google will tell you the current time in that city. This can be very helpful when calculating the distance between your time zone and your counterpart’s. Once you have an idea of the gap, you can figure out which times are optimal for each of you, and you can start off the conversation by suggesting a time that might work right off the bat.
- Don’t forget about daylight savings. Some parts of the world observe daylight savings while others do not. On top of that, even if both parties observe this practice, the date when the clocks change might be different. Our graphic indicates if the cities listed observe daylight savings time but don’t forget to check the specifics prior to scheduling meetings around that time of year.
The information provided is an average for the typical professional in each city and may not reflect your working lifestyle. If that is true for you, let us know! Leave a comment below and tell us the hours you typically work, when you take lunch, how long your commute is, anything and everything you think would be helpful.